Does Square charge a surcharge?

Understanding Square’s Surcharge Policy: What You Need to Know

Square, a popular payment processing platform, offers a straightforward yet nuanced approach to surcharges. While the company itself doesn’t levy a surcharge on transactions using debit cards, gift cards, or prepaid cards, a different situation arises with credit card payments. This distinction is crucial for businesses using Square to understand their potential costs and legal obligations.

The key takeaway is this: Square allows businesses to pass on the processing fees associated with credit card transactions as a surcharge to the customer. However, this surcharge is capped at 3% of the transaction value. This 3% figure reflects the costs Square incurs when processing credit card payments, costs which are ultimately higher than those for debit, gift, or prepaid cards.

The critical element for businesses implementing this surcharge is transparency. Square’s policy mandates that the surcharge must be clearly communicated to customers in three key locations:

• At the entrance of the business: Customers should be informed about the surcharge before they even enter the establishment, preventing any surprises at checkout. This could be through signage prominently displayed near the entrance.
• At the point of sale: Clear and unambiguous notification of the surcharge must be present at the register or payment terminal where the transaction is processed.
• On the receipt: The receipt issued to the customer must clearly detail the surcharge amount, differentiating it from the base purchase price.

Failure to comply with these transparency requirements can lead to penalties and legal repercussions for the business. Square’s policy emphasizes upfront disclosure to ensure fair and informed transactions for both the business and the customer.

In summary, while Square doesn’t directly charge a surcharge, it permits businesses to pass on a portion of their credit card processing fees to the customer. However, this surcharge is strictly limited to 3% and requires meticulous adherence to transparency regulations to avoid any potential issues. Businesses using Square should carefully review and understand this policy to ensure compliance and maintain positive customer relations. Understanding this distinction ensures businesses can accurately budget and manage their payment processing costs while remaining compliant with Square’s regulations.