Which 4 transaction types can be made into recurring templates in QBO?

Four QuickBooks Online Transactions You Can Turn into Recurring Templates

QuickBooks Online (QBO) offers a powerful time-saving feature: recurring templates. These templates automate the creation of frequently used transactions, freeing you from manual data entry and ensuring accuracy and consistency in your books. While not every transaction type can be templated, four key transactions can be transformed into recurring templates within QBO:

• Invoices: Regularly invoice the same client for the same product or service? Creating a recurring invoice template is a game-changer. Populate the template with all the necessary information, including customer details, item descriptions, quantities, and prices. Set the recurrence schedule (daily, weekly, monthly, yearly, or custom), and QBO will automatically generate the invoices for you. This is perfect for subscription services, rent payments, or any other regularly billed income.

• Bills: Just like recurring invoices, recurring bill templates simplify the process of recording regular expenses. Whether it’s your monthly rent, utility bills, or software subscriptions, creating a template with vendor details, amounts, and due dates ensures these expenses are accounted for accurately and on time. Set the recurrence schedule, and QBO will remind you when these bills are due.

• Expenses: Do you regularly incur the same business expenses, such as mileage reimbursements or office supplies? Creating a recurring expense template pre-fills the necessary information, like the payee, category, and amount. This simplifies expense tracking and reduces the chance of overlooking regular outgoings.

• Checks: While less common in today’s digital age, recurring check templates can still be useful for businesses that issue regular checks for things like rent or payroll. Create a template with the payee, amount, and memo, and set the recurrence as needed. This ensures consistency and simplifies the check-writing process.

While QBO offers recurring templates for these four transaction types, it’s important to note that deposits and bill payments cannot be templated. These transactions typically involve unique details each time they occur, making them unsuitable for templating.

By leveraging recurring templates for invoices, bills, expenses, and checks, you can significantly streamline your bookkeeping workflow in QBO. This automation saves time, reduces errors, and ensures consistent record-keeping, allowing you to focus on more strategic aspects of your business.