How do you politely ask about the status of your application?

The Art of the Gentle Nudge: Checking in on Your Application

You’ve put in the work: crafting the perfect resume, writing a compelling cover letter, and acing the interview. Now you’re in the waiting game, and that can be agonizing. You want to know where you stand, but you also want to avoid coming across as impatient or demanding. So, how do you politely inquire about the status of your application without jeopardizing your chances? It’s all about striking the right tone – a balance of eagerness and respect.

The Importance of Polite Persistence

Following up shows you’re genuinely interested in the position and the company. It reinforces your initial application and reminds the hiring manager of your qualifications. However, the key is to do it tactfully. Bombarding them with daily emails or calling multiple times a week will likely backfire. Aim for a single, well-crafted message that conveys your enthusiasm while respecting their time and process.

Crafting the Perfect Follow-Up Email

Here’s a step-by-step guide to crafting a polite and effective follow-up email:

1. The Subject Line: Concise and Informative. Keep it simple. Something like “Following Up on [Job Title] Application – [Your Name]” is clear and professional.

2. The Greeting: Address the Hiring Manager by Name. If you know the hiring manager’s name, use it. A personalized greeting shows you’ve done your research and aren’t sending a generic email. If you don’t have a name, “Dear Hiring Manager” is acceptable.

3. The Reminder: Refresh Their Memory. Briefly remind them of the position you applied for and when you interviewed. For example: “I am writing to follow up on my application for the [Job Title] position, which I submitted on [Date]. I had the pleasure of interviewing with you on [Date of Interview].”

4. Express Enthusiasm: Reiterate Your Interest. This is your chance to subtly remind them why you’re a great fit. Briefly reiterate your enthusiasm for the role and the company. For example: “Since our conversation, my interest in this opportunity has only grown. I was particularly excited to learn more about [mention a specific aspect of the role or company discussed during the interview].”

5. The Inquiry: Ask for an Update Politely. This is the core of your email. Phrase your request in a way that demonstrates you understand they are busy. For example: “I understand you are likely reviewing many applications, but I was hoping to receive an update on the status of my application at your convenience.” or “I would be grateful for any information regarding the next steps in the hiring process.”

6. The Closing: Express Gratitude and Reinforce Your Interest. Thank them for their time and consideration. Reiterate your eagerness to hear from them. For example: “Thank you for your time and consideration. I look forward to hearing from you soon.”

7. The Sign-Off: Professional and Concise. Use a professional closing like “Sincerely,” or “Best regards,” followed by your full name.

Example Email:

Subject: Following Up on Marketing Manager Application – Jane Doe

Dear [Hiring Manager Name],

I am writing to follow up on my application for the Marketing Manager position, which I submitted on October 26th. I had the pleasure of interviewing with you on November 3rd.

Since our conversation, my interest in this opportunity has only grown. I was particularly excited to learn more about the upcoming marketing campaign for the new product launch.

I understand you are likely reviewing many applications, but I was hoping to receive an update on the status of my application at your convenience.

Thank you for your time and consideration. I look forward to hearing from you soon.

Sincerely,

Jane Doe

Important Considerations:

• Timing is Key: Wait a reasonable amount of time before following up. Generally, a week or two after the interview is appropriate. If the job posting explicitly states a timeline for decisions, adhere to it.
• Patience is a Virtue: You might not receive a response immediately. Be prepared for the possibility that you won’t hear back at all. This doesn’t necessarily mean you weren’t considered; it could simply be a result of a busy hiring process.
• Maintain a Positive Attitude: Even if you don’t get the job, treat every interaction as a learning opportunity. Thank the hiring manager for their time and ask for feedback if possible.

By following these guidelines, you can increase your chances of getting an update on your application status while maintaining a professional and respectful demeanor. Remember, a little bit of polite persistence can go a long way in a competitive job market. Good luck!