How do you say you will not be attending?

Politely Declining an Invitation

Navigating social engagements can sometimes require the ability to politely decline invitations. While it’s tempting to simply say “no,” there are more tactful ways to express your unavailability. Here are a few suggestions:

• “Regrettably, my schedule conflicts.”
  This phrase is a classic for a reason. It’s clear, concise, and leaves no room for ambiguity. It conveys that you’re not able to attend due to a prior engagement, without specifying the exact nature of that commitment.

• “I’ll have to decline your invitation; another prior commitment prevents my attendance.”
  This variation provides a bit more detail, but still maintains a polite and professional tone. It’s a good choice when you want to acknowledge that you appreciate the invitation, but need to prioritize another obligation.

• “Thank you for thinking of me.”
  Always end your response with a gracious note of gratitude. This shows that you appreciate the invitation, even if you’re unable to attend.

Example Scenarios:

• Invitation: “I’m hosting a dinner party on Saturday evening. Would you be able to attend?”

• Response: “Thank you for thinking of me. Unfortunately, I have a prior commitment that prevents my attendance.”

• Invitation: “We’d love for you to join us for a hike on Sunday. Are you free?”

• Response: “Regrettably, my schedule conflicts. I won’t be able to make it on Sunday.”

• Invitation: “I’m organizing a virtual meeting next week. Would you be available?”

• Response: “I’ll have to decline your invitation as I already have another meeting scheduled at that time.”

Remember, the key to politely declining an invitation is to be clear, concise, and grateful. By using the suggested phrases, you can convey your unavailability in a respectful and professional manner.