How long does it take to hear back after a virtual interview?

The Waiting Game: How Long Should You Wait After a Virtual Interview?

The virtual interview is over, you’ve meticulously reviewed your answers, and now the agonizing wait begins. How long should you wait to hear back from the potential employer? There’s no magic number, but understanding the typical hiring process and knowing when to follow up can significantly impact your chances.

While specific timelines vary dramatically depending on the company size, the role’s seniority, and the number of candidates, a reasonable expectation is to allow at least two weeks after your virtual interview before assuming silence means rejection. This timeframe accounts for the employer’s need to:

• Interview other candidates: You’re likely not the only applicant, and they need time to complete the interview process with everyone on the shortlist.
• Internal discussions and deliberations: Hiring managers often need to discuss candidates internally, weigh strengths and weaknesses, and potentially check references.
• Administrative tasks: Offer letters require drafting, legal review, and internal approvals, all of which take time.

When to Follow Up (and How):

After the two-week mark, a polite follow-up is perfectly acceptable, and even encouraged. This demonstrates your continued enthusiasm and professionalism. However, avoid appearing desperate or demanding. A brief and respectful inquiry is best.

Here are some examples:

Email:

Subject: Following Up – [Your Name] – [Job Title] Application

Dear [Hiring Manager Name],

I hope this email finds you well. I’m writing to politely follow up on my virtual interview for the [Job Title] position on [Date of Interview]. I enjoyed learning more about the role and [Company Name], and remain very interested in the opportunity.

Could you please provide an update on the timeline for a hiring decision?

Thank you for your time and consideration.

Sincerely,

[Your Name]

Phone:

If you have the hiring manager’s direct number, a brief phone call can be more effective. Keep it concise:

“Hi [Hiring Manager Name], this is [Your Name] calling regarding the [Job Title] position. I wanted to politely inquire about the timeline for a decision. Thank you for your time.”

Key Considerations:

• Be patient: While proactive follow-up is important, excessive follow-up can be detrimental. One email or phone call after two weeks is usually sufficient.
• Tailor your approach: Adjust your follow-up timeframe based on any communication received from the employer during the interview process. If they indicated a quicker turnaround, adjust your waiting period accordingly.
• Keep your options open: Don’t put all your eggs in one basket. Continue applying for other jobs while awaiting a response.

Navigating the post-interview waiting period can be stressful, but by understanding reasonable timelines and employing a professional follow-up strategy, you can significantly improve your chances and demonstrate your commitment to the opportunity. Remember, patience and persistence are crucial in the job search process.