How do I make emails go into a certain folder in Office 365?
To organize your inbox and automatically route emails from a specific sender to a designated folder, utilize the Create Rule feature. Simply right-click on an email from the desired sender and select Create Rule. Choose the designated folder as the destination for the senders messages. For added customization, select More options to fine-tune your filtering criteria.
How to Create Email Rules in Office 365
Tired of your inbox being cluttered with emails from a particular sender?
Office 365 offers a convenient solution to automatically sort incoming emails into specific folders. By creating email rules, you can streamline your inbox management and save time.
Creating Email Rules
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Select the desired email: Right-click on an email from the sender you want to create a rule for.
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Create Rule: From the menu, choose “Rules” and then select “Create Rule.”
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Specify conditions: In the “When a message arrives” section, specify the conditions that trigger the rule. You can choose options like “From a specific sender,” “With a specific subject,” or “Containing a specific word.”
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Select actions: In the “Do the following” section, select the action you want to perform when the rule is triggered. The most common action is “Move to a folder,” where you can specify the destination folder for the emails.
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Add exceptions: If needed, you can add exceptions to the rule in the “Except if” section. This allows you to specify conditions that should override the rule.
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Apply rule: Once you’re satisfied with the rule, click “OK” to apply it.
Customizing Rules
For more advanced filtering, click on “More options” to access additional conditions and actions:
- From/To/CC/BCC: Specify specific email addresses to apply the rule to.
- Subject: Filter emails based on specific words or phrases in the subject line.
- Body: Set conditions based on the content of the email body.
- Importance/Sensitivity: Create rules based on the importance or sensitivity of emails.
Tips for Effective Rules
- Keep rules simple and specific to avoid false positives.
- Test rules before implementing them widely.
- Regularly review and update rules as your email needs change.
- Combine multiple rules to create advanced filtering systems.
By creating email rules in Office 365, you can effectively manage your inbox, save time, and improve your overall email workflow.
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