How do I say not interested politely in an email?

How to Politely Decline an Email Offer

Receiving an offer via email can be flattering, but it can also be a delicate situation if you’re not interested. Declining an offer requires tact and professionalism to maintain a positive relationship with the sender. Here’s a guide on how to politely decline an offer in an email:

1. Respond Promptly:
   Acknowledge the offer promptly to show respect for the sender’s time and effort.

2. Express Disinterest Clearly:
   State your disinterest at the beginning of your email to avoid confusion. Use phrases like “Thank you for the offer, but I am not interested in …” or “I appreciate your consideration, however, I must decline your offer.”

3. Provide a Brief Reason (Optional):
   If you feel comfortable, you can provide a brief reason for declining the offer. This shows that you’ve given it some thought. Keep your explanation concise and avoid unnecessary details. For example, “Unfortunately, I am currently focusing on other commitments” or “I have a different project that I am working on at the moment.”

4. Be Polite and Respectful:
   Maintain a professional tone throughout your email. Express your gratitude for the offer and acknowledge the sender’s efforts. Use polite phrases like “I appreciate you reaching out to me” or “Thank you for your offer.”

5. Suggest an Alternative (Optional):
   If there is someone else who might be suitable for the offer, you can suggest their contact information. This shows that you’re still willing to help, even if you can’t accept the offer yourself.

6. End on a Positive Note:
   End your email with a positive note to maintain a cordial relationship. Express your best wishes for the sender’s future endeavors. For example, “I wish you all the best in your search” or “Thank you again for your offer. I appreciate your understanding.”

Email Template:

Dear [Name],

Thank you for offering me the position of [position name] at [company name]. I appreciate you reaching out to me.

After careful consideration, I have decided to decline your offer. I am currently focusing on other commitments that are a better fit for my current situation.

I wish you all the best in your search. Thank you for your offer and time.

Sincerely,
[Your Name]