How do you write an email to a travel agent?

Subject: Inquiry for Comprehensive Travel Arrangements

Dear [Travel Agent Name],

I am writing on behalf of [Organization Name] to inquire about booking comprehensive travel arrangements for a student group of [Number] students. We are planning an educational trip to [Destination] from [Start Date] to [End Date].

To ensure an optimal travel experience, we kindly request you to provide detailed information regarding the following:

Accommodation

• Accommodation details for students, including boarding style (e.g., dorms, shared rooms, single rooms)
• Pricing per student for each type of accommodation

Room Availability and Charges

• Availability of rooms for our group at the desired dates
• Associated charges for room types and additional amenities

Meal Arrangements

• Meal arrangements available (e.g., breakfast only, half-board, full-board)
• Per-head costs for each meal arrangement

Transportation

• Availability, pricing, and details of six air-conditioned luxury buses
• Bus capacity and amenities
• Transportation costs for the group

Itinerary

• An outline of the planned itinerary, including:
  • Arrival and departure dates
  • Hotel accommodations
  • Meal arrangements
  • Activities and educational visits
  • Transportation arrangements

We would appreciate it if you could provide us with the requested information at your earliest convenience. Additionally, please let us know if any additional services, such as airport transfers or visa assistance, are available.

We look forward to working with you to plan a memorable and successful trip for our students. Thank you for your time and consideration.

Sincerely,
[Your Name]
[Organization Name]