How do you calculate aircraft operating cost per hour?

Decoding the Cost of Flight: How to Calculate Aircraft Operating Cost Per Hour

Soaring through the skies comes at a price. For aircraft owners and operators, understanding the true cost of each flight hour is paramount for profitability and effective financial planning. While a simple division might seem sufficient, accurately calculating your aircraft operating cost per hour (OCPH) demands a more nuanced approach. This article delves into the process, highlighting key considerations and pitfalls to avoid.

The fundamental formula is deceptively simple: Total Annual Operating Costs / Total Annual Flight Hours = Operating Cost Per Hour. However, the devil is in the details. The accuracy of your OCPH hinges on comprehensive and meticulous accounting of all relevant expenses. Simply overlooking a recurring cost can significantly skew your results and lead to poor business decisions.

Categorizing Your Expenses: To ensure accuracy, categorize your expenses systematically. A common breakdown includes:

• Direct Operating Costs (DOC): These are expenses directly attributable to flight operations. They vary proportionally with flight hours. Examples include:

  • Fuel: This is often the largest single expense, requiring careful tracking of gallons consumed and fuel prices.
  • Maintenance: Routine inspections, repairs, and part replacements are crucial and fluctuate based on aircraft usage and age. Consider scheduled maintenance events alongside unscheduled repairs.
  • Crew Costs (if applicable): Salaries, benefits, and training expenses for pilots and other flight crew.
  • Insurance: Premiums directly related to flight operations.

• Indirect Operating Costs (IOC): These are not directly tied to flight time but are essential for aircraft operation. Examples include:

  • Aircraft Depreciation: The decrease in the aircraft’s value over time. This is often calculated using a straight-line or accelerated depreciation method.
  • Hangar/Storage Fees: Costs associated with storing the aircraft.
  • Airport Fees and Landing Charges: Vary depending on the airport and frequency of use.
  • Aircraft Financing (Interest): If the aircraft is financed, the interest payments contribute to the overall cost.
  • Administrative Costs: Salaries for administrative staff, office rent, and other overhead.

The Importance of Accurate Record Keeping:

Accurate OCPH calculation necessitates meticulously maintained records. Consider using specialized aviation accounting software or working with an aviation accountant familiar with industry best practices. Digital logbooks and fuel management systems can greatly simplify data collection.

Beyond the Numbers: Economies of Scale and Forecasting:

While your total annual expenditure increases with flight hours, your OCPH may actually decrease. This is due to economies of scale; spreading fixed costs like insurance and hangar fees over a larger number of flight hours reduces the per-hour cost. However, be cautious of this effect; high utilization doesn’t negate the need for proper maintenance, which can lead to unexpectedly high costs if neglected.

Forecasting future OCPH is crucial for budgeting and pricing services. Analyze historical data, consider potential price increases for fuel and maintenance, and factor in planned maintenance events to generate a realistic projection.

Conclusion:

Calculating your aircraft operating cost per hour is more than simple division. It requires diligent tracking of all expenses, careful categorization, and a thorough understanding of the factors influencing costs. By meticulously following these steps, aircraft owners and operators can gain valuable insights into their operational efficiency and make informed financial decisions, ensuring smoother skies ahead.